Qflow for events™ — Event check-in API & white-label platform

White-label · the full package

Selling tickets or running events? We'll handle the check-in.

Resell Qflow under your own brand — or bundle it as a capability your customers never knew was powered by us. A branded web dashboard at your own subdomain, plus custom mobile check-in apps in the App Store and Play Store. Get live fast with iFrame SSO, or build your own UI on the API.

Branded web dashboard

Your logo, colours and login background at your-brand.qflowhub.io. Your customers manage their own events, guests and comms — it feels like part of your product.

Custom iOS + Android apps

Purpose-built check-in apps with your name, icon and app-store listing. Your staff download your app — not "Qflow".

See customisation →

iFrame SSO or full API

Drop the dashboard into your portal with single sign-on in an afternoon — or build your own check-in UI on the REST API for total control.

Read the docs →

Best-in-class check-in

Everything the door needs.

Secure, user-friendly and 100% reliable — the check-in stack we've refined with leading organisers over a decade.

Real-time guest search

Find any guest instantly by name, barcode, email or tag — even across tens of thousands of attendees.

NFC + barcode scanning

Scan barcoded tickets or tap NFC media. Fast, accurate admission with plus-ones and validity windows.

100% reliable, offline-ready

The check-in app keeps working when the venue Wi-Fi doesn't. No dropped check-ins, no double-entry.

Secure by design

OAuth-authenticated API, signed webhooks, per-account isolation and blocked-guest controls at the door.

Invitations & comms

Send branded tickets and transactional emails with QR codes and PDF attachments — from your own sending domain.

REST API + webhooks

Clean, documented endpoints for events, guests, tags, tallies and comms — with real-time arrival webhooks.

Event check-in is one of the most important moments of your event. Give it a solution that's secure, user-friendly and 100% reliable.

Real-time guest search Barcode & NFC media Works offline

Two ways to integrate

Embed it, or build on it.

Start fast with a branded embed, or take full control with the API. Most partners use both.

Fastest

iFrame SSO embed

Drop the Qflow dashboard into your own portal and sign your users in seamlessly with an encrypted SSO token. Live in an afternoon, fully branded.

iFrame SSO guide →

Full control

Direct API

Build your own check-in UI on the Events, Guests and Comms APIs. Provision customer accounts programmatically with the Users API. Your users never see a Qflow surface.

Read the API docs →

Customisation · your brand, end-to-end

Your check-in. Your colours. Your language.

Every white-label tenant gets a custom-built iOS and Android app, a brand-painted web dashboard, and full translation into every language your events run in. The check-in expertise is ours; the brand stays yours.

Custom app design

We design and build your apps with you — icon, splash, colours, navigation, content. You bring the brand; we bring 13 years of check-in experience.

Fully translatable

Every label, modal, button, and email template renders in your audience's language. Add a locale — we handle the rendering across dashboard, app, and comms.

Live sync, both ways

Every check-in, edit, and guest import flows between dashboard and app in real time. Both sides of your operation see the same truth, instantly.

And: the user docs are written.

Branded help articles for app, dashboard, and check-in flows — ready to ship the day your apps land. Your users get answers; your team skips writing them.

Trusted at scale

You're in good company.

10M+

check-ins / month

100+

countries served

13+

years running

99.9%

uptime

GDPR-ready · Hosted on Microsoft Azure (SOC 2 Type II, ISO 27001 infrastructure) · UK-incorporated

Built for · proven by

Trusted by.

5 years

DICE

Global ticketing platform

Global ticketing

Festival-scale ticketing across multiple continents, delivered via a custom DICE Access scanner app on Qflow's backend. Fast scanning, on-site safety updates, full offline operation when venue Wi-Fi drops.

7 years

Major UK Broadcaster

via Capita

UK broadcaster · via Capita

Branded Qflow app integrated with a major UK broadcaster's CRM via the REST API — managing studio audience entries across long-running audience-led entertainment productions. One source of truth across every show, every week.

6 years

Oztix

Australia · independent ticketing

Australia's largest indie ticketing

Full check-in solution behind Oztix's events — guests pushed via the Qflow REST API and admitted through custom Oztix-branded iOS + Android apps. Zero in-house mobile development; full ownership of the brand layer.

Winter Wonderland

Hyde Park · London

Hyde Park · IMG ticketing integration · 5-week run

Integrated with IMG's ticketing for real-time on-site and website sales. Laser scanner hardware, dual-network (3G + Wi-Fi) failover, and a session-level web control panel — attraction managers monitor no-shows in real time and reallocate capacity even after sessions sell out.

Kaboodle

UK ticketing platform

UK event ticketing

Qflow powers the on-site arm of Kaboodle's ticketing platform — guests pushed via the REST API and admitted through branded scanner apps. End-to-end ownership of the ticketing-to-door pipeline, from purchase to entry.

Example

Your brand here

What yours could look like

Customisation · end-to-end

Branded iOS + Android scanner apps, branded dashboard at your subdomain, branded comms templates, your URLs on everything. Identical experience for your end users — they never see Qflow.

Pricing · transparent, usage-based

Pay for what you use.

Fixed monthly platform fee, per-unit rates on what your guests actually do, and a one-off cost for custom-built native apps. No revenue share, no per-seat licensing, no hidden fees.

1.5¢

per check-in

Every guest your app or dashboard admits. Pay only for what you actually use.

1.5¢

per email send

Templated tickets, invitations, and confirmations. Tracked through delivery + open via webhook.

$120

per month

White-label platform fee — dashboard hosting, user provisioning, branded subdomain, support.

$900

per app build

One-off, per platform (iOS or Android). Includes branding consultation + store-ready build.

Calculator

What would Qflow cost you?

Events per year

Average attendees per event

App platforms to build

Include an invitation email per attendee

Annual check-in fees $900

Platform fee (12 months) $1,440

Year 1 total $2,340

Annual recurring (Year 2+) $2,340

Estimates only. Final terms tailored at sign-up; volume discounts and enterprise pricing available on request.

Why not build it

The build trap.

"How hard can event check-in be?" — every team that's tried. The honest answer: harder than it looks. Offline modes, NFC variance across iOS and Android, GDPR around scanned data, retried sends on flaky venue Wi-Fi, store re-submissions, signing certificate expiries. Here's what changes when you don't build it yourself.

You build it

6–12 months to a v1 you'd actually trust at a venue
$150k–$500k+ to ship the first version
Dedicated iOS + Android team needed, ongoing
Edge cases you've not encountered yet — each one a fire-drill
Maintenance burden forever; certs, SDK bumps, OS changes
Store submissions and review-dance on you, solo
Real risk of abandonment when product priorities shift

You use Qflow

Live in days; fully branded in 2–6 weeks
$120/month + 1.5¢ per check-in to get going
Apps built and maintained for you
13 years of edge cases handled — battle-tested
We own the maintenance burden
We co-pilot Apple + Google submissions
Battle-tested by 10M+ check-ins / month, every month

Common questions

Questions we hear a lot.

Do we own our data?

Yes. Every event, attendee, and check-in record belongs to your account. Export at any time via the API — if you ever leave, you take everything with you. No lock-in, no exit fees.

What happens if the venue Wi-Fi fails?

The app works fully offline. Scans queue locally and sync the moment connectivity returns — no missed check-ins on a patchy venue connection. 100% reliable means 100% reliable.

How quickly can we launch?

Web dashboard + iFrame SSO: same day. Custom-branded native apps: typically 2–6 weeks from kick-off call through store submission. We handle the build and walk you through the store-side dance.

Can we connect our existing ticketing system?

Yes. The REST API lets you push attendees from your platform in real time. Integrators commonly sync from Eventbrite, Tito, Bookwhen, custom CRMs, and bespoke ticket flows.

What languages do you support?

Any language your events run in. The dashboard, apps, and email templates are fully translatable — add a locale, and every label, modal, and confirmation renders in that language.

Do you provide support documentation we can give our users?

Yes. We ship a full library of branded how-to guides covering the app, the dashboard, check-in flows, and ticket scanning — rebranded with your name, logo, and tone. Saves you the quarter you'd otherwise spend writing support content from scratch, and your users have answers ready from day one.

How does pricing scale for enterprise volume?

The published rates apply up to roughly a few million check-ins per year. Multi-million contracts get volume discounts, custom payment terms, and dedicated onboarding — drop us a line.

Do you store payment / PII data?

We store attendee metadata you push (name, email, ticket type, custom fields). We don't process payments — your ticketing platform owns that. All data is GDPR-handled, hosted on Azure (SOC 2 Type II, ISO 27001).

Build event check-in into your product.

Get a bearer token, create an event and check in your first guest in five minutes.

Read the docs → Talk to us